Jazz Promotion Network Privacy Policy – updated 8th July 2021
Our contact details
Name: Jazz Promotion Network
Address: 13 SOUTHVILLE TERRACE, BATH, BA2 4LZ
Phone Number: +44 7940872754
E-mail: comms@jazzpromotionnetwork.org.uk
The type of personal information we collect
We currently collect and process the following information:
- Personal identifiers, contacts and characteristics (for example, name and contact details)
- Information about your organisation if you become a member (for example, organisation’s name, phone number, address, job role, username, password, photograph and other registration information)
- Financial and credit card information
- Your attendance at our events and conference
- Notes about meetings and interactions with the membership and partners
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- When you sign up as a member, register for an event, attend an event (online or in person) or sign up for our mailing list
- To communicate with you when you sign-up to our mailing list
- Register opinions and feedback when you fill out a survey
- When you share data with us via our website and online membership platform
- When you upload data to our online platforms or fill in a membership form. We use this to personalise our membership offering and communications to you or your organisation
We may also gather information about journalists, influencers and other companies from public sources, such as organisation websites, from clients, or other journalists and influencers.
We also receive personal information indirectly, from the following sources in the following scenarios:
- From organisational partners who run events on our behalf, when we might receive personal data or anonymous feedback responses to events we have direct involvement with
- Information on organisations and services
We use the information that you have given us in order to
- improve your experience as a member
- in some circumstances to make decisions about how we improve and run our activities and make them accessible
- to communicate with you about opportunities and information that is relevant and tailored
- Deal with enquiries or complaints made by you or about our website or services
- Other uses
We may share this information to the extent that we are required to do so by law with
- our board of trustees
- partner organisations listed on our website
- partners that assist in running workshops training sessions or events when your personal and membership information is necessary to the running of the event and we may submit statistics generated from your personal and membership data for the purposes of analysis and reporting.
- other JPN members or JPN member organisations if you have specifically selected for this information to be shared. You can also stop sharing this information at any time
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting comms@jazzpromotionnetwork.org.uk
(b) We have a contractual obligation.
(c) We have a legitimate interest.
How we store your personal information
Your information is securely stored through our charity’s CRM – Good CRM, via our emailing list service provider Mailchimp and on our company filing system (hosted by Google). You can view their privacy policies below:
Good CRM HERE
MailChimp HERE
Google HERE
We keep Personal and Membership data for as long as you are registered as a member, or for 90 days if you do not interact with us at all across that time period. We will then dispose of your information by permanently removing it from our mailing lists, internal file storage system and from our CRM. If you have signed up to our mailing list, we will keep your personal information for as long as you are subscribed. If you want to unsubscribe, we will remove your personal data within 90 days but you will stop receiving communication from us immediately.
Changes to this privacy policy
We aim to meet high standards and so our policies and procedures are constantly under review. From time to time we may change this privacy policy. Accordingly we recommend that you check this page periodically in order to review the latest version.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at comms@jazzpromotionnetwork.org.uk, +44 7940872754 and or 13 SOUTHVILLE TERRACE, BATH, BA2 4LZ if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at comms@jazzpromotionnetwork.org.uk, +44 7940872754 and or 13 SOUTHVILLE TERRACE, BATH, BA2 4LZ.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk